Executive Secretary
About the Role
We are looking for someone organised, proactive, and reliable to support our Chief Operations Officer and Director of Operations – Learning Disability & Autism, as well as their teams.
In this role, you will help keep things running smoothly by managing diaries, arranging and facilitating meetings, and ensuring everything is prepared for committees and events. You will handle emails and calls, respond on behalf of senior leaders, and maintain confidentiality at all times.
You will also:
- Prepare agendas, request and proofread papers, collate and issue documents
- Take and type minutes, maintain action and decision logs, and follow up on outstanding actions
- Organise inductions for new team members
- Plan and co-ordinate events such as team away days
- Update structure charts and maintain SharePoint records
- Assist with recruitment processes and annual external audits
- Monitor shared mailboxes and manage correspondence
- Occasionally attend offices to check post and support meetings/events
- Manage databases and support a paperless operating environment
This is a varied role with opportunities to co-ordinate corporate events and conferences for the Senior Leadership Team.
The role will also involve some occasional cover for any absence within the Executive Secretariat Team.
Location
Home-based, with occasional travel to Maidstone and Central London for meetings and events. Applicants must be able to attend in-person meetings when required, willingness to travel when needed is essential.
Hours
37.5 hours per week. Occasional evening and weekend work may be required to attend meetings/events.
About You
You are someone who can work independently, manage your time well, and stay calm under pressure.
You have:
- Experience supporting senior management, including diary management and meeting facilitation
- Strong organisational and communication skills
- Confidence using Microsoft Office and other IT systems
- Attention to detail and ability to prioritise tasks effectively
Desirable:
- NVQ Level 3 in Business Administration (or equivalent) OR at least three years’ experience in a similar role
- Experience in the social care sector
- Access to own transport
Closing date: 09th December 2025
Interview date (stage 1): 15th December 2025 via Teams
Interview date (stage 2): 22nd December 2025 via Teams
We reserve the right to close this advert early if we receive sufficient applications. Therefore, we encourage early submissions to prevent any potential disappointment. Please ensure you meet the requirements outlined in the person specification before you apply.
Explore our employee benefits, the good practices we've committed to, and our core values by clicking here.
To learn more about Diversity and Inclusion at our company, click here and see how we foster a supportive and inclusive workplace for all.
Choice Support is Disability Confident which is a scheme run by the Department of Work and Pensions. As part of our commitment, we operate a guaranteed interview scheme - all candidates who declare a disability and meet the essential criteria for the role will be guaranteed an interview. If you consider yourself to have a disability or long-term chronic health condition or if you require any adjustments/support during the application/selection process, please contact us so that we can discuss your needs with you.
